When the invoice Approval status is Not Required or Initiated Payables > Setup > Options > Payables
WFAPPROVAL_STATUS Types
NOT REQUIRED = When the Invoice Approval is not
required (Use Invoice
Approval Workflow option On Invoice Tab of Payables Options is set to no)
REQUIRED = When the Invoice Approval is required (Use Invoice Approval
Workflow option On Invoice Tab of Payables Options is set to Yes)
INITIATED = When the Invoice Approval is required and the user initiates the
Approval Process (submits the invoice for the approval to the approver)
REJECTED = when the Approver rejects the Invoice
WFAPPROVED = when the Approver Approves the Invoice
MANUALLY APPROVED = when the user forcefully approves the Invoice without
submitting it to the approver for the approval.( (Allow Force Approval
option On Invoice Tab of Payables Options is set to Yes)
Question 1 if "Use Invoice Approval Workflow "
option On Invoice Tab is set
to YES that means it is applicable for all the invoices then why database is
having wf_approval_status is 'Not required' for some invoices and
'WFAPPROVED' for some invoices?
Answer :- I can tell you give you the following reasons
(there can be other
reasons too)
1. There can be a possibility that the ""Use Invoice Approval
Workflow"
was set to NO earlier and the invoices are uploaded/ entered. But after that
some one has set this option to YES and uploaded/ entered the invoices or
the vice-versa. That is why some invoices have not required status.
2. The invoices are uploaded/ entered through two different
responsibilities which have different Operating unit. For one responsibility
this option is set to Yes and for another is it set to NO. (Please compare
the Org_id and the Responsibility_id)
Another Solution
APINV workflow customized if invoice matched to PO then wfapproval_status will be "NOT REQUIRED" and
if invoice is not matched to PO then wfapproval_status will be "INITIATED".
/* Procedure:
iaw_po_check
* Purpose: This
procedure is a copy of AP_WFAPPROVAL_PKG.iaw_po_check. It has been modified to change the logic so
that any invoice with even one line associated with a
PO will not require apporval.
*/
PROCEDURE
iaw_po_check (
itemtype IN VARCHAR2,
itemkey IN VARCHAR2,
actid IN NUMBER,
funcmode IN VARCHAR2,
resultout OUT NOCOPY VARCHAR2
)
IS
l_po_count NUMBER;
l_check_po_match VARCHAR2
(3);
l_org_id NUMBER;
l_debug VARCHAR2
(240);
l_api_name CONSTANT VARCHAR2
(100) := 'iaw_po_check';
l_debug_info VARCHAR2
(500);
l_temp_invoice_id NUMBER
(15); -- Bug 5037108
l_error_message VARCHAR2
(2000); -- Bug 5037108
BEGIN
IF
(g_level_procedure >= g_current_runtime_level)
THEN
fnd_log.STRING (g_level_procedure,
g_module_name ||
l_api_name,
'AP_WFAPPROVAL_PKG.iaw_po_check (+)'
);
END IF;
--check 'Approve PO Matched' flag here
l_check_po_match :=
wf_engine.getitemattrtext (itemtype, itemkey, 'APINV_AAPO');
--we need to get the org_id until I can
change the raise event
--in the
invoice workbench
SELECT
org_id
INTO
l_org_id
FROM
ap_invoices_all
WHERE
invoice_id = SUBSTR (itemkey, 1, INSTR (itemkey, '_') - 1);
-- lets go
ahead and set the wf attribute
wf_engine.setitemattrnumber (itemtype, itemkey, 'APINV_AOI', l_org_id);
--Now set
the environment
fnd_client_info.set_org_context (l_org_id);
IF
l_check_po_match = 'Y'
THEN
-- bug
2689116 Recoverable tax lines does not have po information
--
populated on it. Added this check to the select statement.
SELECT
COUNT (invoice_distribution_id)
INTO
l_po_count
FROM
ap_invoice_distributions
WHERE po_distribution_id IS NOT NULL
AND
invoice_id = SUBSTR (itemkey, 1, INSTR (itemkey, '_') - 1);
IF NVL
(l_po_count, 0) > 0
THEN
resultout := wf_engine.eng_completed || ':' || 'Y';
--update invoice status
--
Bug 5037108 starts
BEGIN
SELECT invoice_id
INTO l_temp_invoice_id
FROM ap_invoices
WHERE invoice_id =
SUBSTR (itemkey, 1,
INSTR (itemkey, '_') - 1)
AND wfapproval_status <> 'MANUALLY APPROVED'
FOR UPDATE NOWAIT;
EXCEPTION
WHEN OTHERS
THEN
l_debug_info := 'Invoice is in lock. Please try later';
fnd_message.set_name ('SQLAP',
'AP_CARD_VERIFY_LOCK_FAILED');
l_error_message := fnd_message.get;
app_exception.raise_exception;
END;
--
Bug 5037108 Ends
UPDATE ap_invoices
SET wfapproval_status = 'NOT REQUIRED'
WHERE invoice_id = SUBSTR (itemkey, 1, INSTR (itemkey, '_') - 1)
AND wfapproval_status <> 'MANUALLY APPROVED';
ELSE
resultout := wf_engine.eng_completed || ':' || 'N';
END IF;
ELSE
resultout := wf_engine.eng_completed || ':' || 'N';
END IF;
wf_engine.setitemattrtext (itemtype, itemkey, 'APINV_ADB', l_debug);
EXCEPTION
WHEN
fnd_api.g_exc_error
THEN
wf_core.CONTEXT ('APINV',
'SELECT_APPROVER',
itemtype,
itemkey,
TO_CHAR (actid),
funcmode
);
RAISE;
WHEN
fnd_api.g_exc_unexpected_error
THEN
wf_core.CONTEXT ('APINV',
'SELECT_APPROVER',
itemtype,
itemkey,
TO_CHAR (actid),
funcmode
);
RAISE;
WHEN
OTHERS
THEN
wf_core.CONTEXT ('APINV',
'SELECT_APPROVER',
itemtype,
itemkey,
TO_CHAR (actid),
funcmode
);
RAISE;
END iaw_po_check;
